CWSF Eligibility - Finalist, Project, Delegate, Alternate, Support Adult

3. Programs
Policy Number:
Policy Section: 
CWSF Participation
Approved by: 
Executive Director
Date Approved: 
Sat, Dec 13, 2003
Date Effective: 
Date Last Amended: 
Wed, Nov 15, 2017
Date of Next Review: 
Wed, Nov 15, 2017
Executive Director

1 Eligibility - Finalist

1.1 A finalist must be under 21 years of age and registered in grades 7-12 or equivalent, including CÉGEP 1 and 2 in Quebec. Finalists will compete in the category that is consistent with the grade that the student is registered in provincially at the start of the school year.

1.2 A finalist must be registered in a public, private or parochial school in Canada, or may receive home instruction.

1.3 A finalist must have been selected to attend the CWSF by a Youth Science Canada-affiliated Regional Science Fair (RSF) or Provincial Science Fair for the current year.

1.4 In situations where local culture and lifestyle typically lead to interruption(s) in a youth’s high school education, a finalist 21 years of age for the duration of the Fair will be allowed to participate at the CWSF, provided the application is approved by the current chair and two members of NPAC. The applicant must be registered in full-time high school studies and not have completed a high school diploma or equivalent. The finalist must submit a document from the principal/teacher clarifying why his/her education has been interrupted. The finalist will be eligible to receive any award for which the project qualifies.

2 Eligibility - Project

2.1 A project shall be eligible for the CWSF if the following conditions are met:

a) the project is the work of one or two students from start to completion. This does not include the assistance of teachers, parents, or collaboration with a mentor;

b) the project is registered for the CWSF by an affiliated RSF;

c) registration for the project is completed by the published CWSF deadline;

d) the project is the only entry by the finalist(s) in the current CWSF;

e) the project complies with all Youth Science Canada policies governing ethical research and safety; and

f) the project has complied with all other regional fair and CWSF eligibility requirements in section 2 of this policy.

2.2 Students must enter their project in the RSF that includes either their home or school address. In the case that there is no RSF offered in either location, the student(s) may apply to participate in the RSF closest to them; however, acceptance of the project shall be at the discretion of the RSF organizers.

2.3 If the students in a pair project live or attend school in different science fair regions, they must choose one RSF to enter. This ensures that no project has more than one chance to be selected for the CWSF.

2.4 A project entered in a previous CWSF shall only be eligible for the current CWSF if the continuing work involves a substantial expansion or extension of the previous investigation or design process. The project must only present work completed since the previous CWSF, though previous work may be referenced. A project that is substantially the same as a project exhibited by the finalist(s) at any previous CWSF shall not be eligible.

2.5  A student, where eligible, may enter a project in different affiliated RSFs in one year, but must disclose their participation in each fair to each region. The project shall be eligible for CWSF selection only in the first RSF in which it is entered. All CWSF finalists are restricted to one project, as described in section 2.1 d).

2.6 If the students in a pair project are from different age categories, then the registration system shall register the project in the age category of the older student.

2.7 Both members of a pair project are expected to participate fully in the CWSF. A written request for an exception must be sent by the Regional Coordinator to the Executive Director for a ruling. Exceptions are usually only granted as long as both partners can attend fully from the beginning of judging until the end of public viewing.

3 Eligibility - Delegate, Alternate Delegate, Support Adult

3.1 Adult supervisors attending the CWSF – regional delegates, alternates and support adults (special needs) – shall be at least 21 years of age on the first day of the CWSF.

3.2 Delegates, alternates and support adults are required to provide proof of a current criminal record check, or a clear criminal record to their Region as a condition of participation in the CWSF. Youth Science Canada shall require Regions to verify receipt of this proof as part of the CWSF registration process.

3.3 A CWSF finalist with special needs may require support and/or supervision by a parent, guardian or Personal Support Worker for medical or cultural reasons. Permission for one adult to attend the CWSF in this capacity shall be granted upon receipt of a letter from a physician or cultural leader by Youth Science Canada prior to the CWSF registration deadline.