CWSF Project Report

3. Programs
Policy Number:
Policy Section: 
CWSF Participation
Approved by: 
Executive Director, NJC
Date Approved: 
Sat, Dec 13, 2003
Date Effective: 
Date Last Amended: 
Mon, Jul 6, 2015
Date of Next Review: 
Wed, Aug 1, 2018
National Judge in Chief

1 Introduction

1.1 The finalist(s) will write a project report of no more than five pages plus an appendix of no more than two extra pages for the references and bibliography. This report comprises a concise summary of the project using a scientific writing style, selecting only what is important and stating it in a concise way. Graphs, diagrams, and charts may be included, but not the raw data or observations. The report will be submitted online as part of the registration process.

2 Contents

2.1 A complete project report includes the following subtitles and sections:

  1. Background: how the project came to be.
  2. Purpose: why the project was conducted and what was hoped to be achieved.
  3. Hypothesis: proposition to be tested, if applicable.
  4. Procedure: A brief outline of the materials and methods used.
  5. Results or Observations: A summary of the results of the Experiment, Innovation or Study.
  6. Conclusions: what can be concluded from the results and why it is important.
  7. Earlier Work: If an earlier version of the project was submitted in a previous year, the finalist must highlight the changes and additional work done.
  8. Acknowledgements: Recognition of those individuals, institutions and businesses that provided significant assistance in the form of guidance, materials, financial support and/or facilities for this work.
  9. References: References, i.e. specific literature referred to in the text of the report, are mandatory. Key references used in the development of the project must be referred to in the text and listed in an appendix using a format consistent with that accepted in the scientific peer-reviewed literature. Author, title, source publication, volume, date, and page numbers must be given. Any use of quotations from references must be clearly identified.
  10. Bibliography: A bibliography, i.e. other sources consulted but not specifically referred to in the report, is mandatory. The bibliography is to be included in the appendix. Significant sources consulted must be mentioned (volumes, articles, audio-visuals, documents, websites with dates of access, interviews, etc.).

3 Format

  • A maximum of five letter-sized (216 x 279 mm = 8.5 x 11 inch) pages.
  • Page 1 shall have the project title and finalist name(s) at the top.
  • Text shall be in 12-point Times, Arial, or equivalent type, double-spaced.
  • All four margins shall be 2.54 cm (1.00 inch).
  • No title page.
  • No table of contents.
  • A footer in 8-point type is required on each page containing the date, finalist name(s) and project title and the page number. Here is an example:
15 April 2014 Jane Doe: The Generic Project Page 1 of 7


  • Up to two additional pages may be included for
  •    The References, ie material written by others that is specifically referred to in your report
  •    The Bibliography, ie material writen by others that is not specifically referred to in your report, eg a book you read  as background.
  • Reports with more than 7 pages will be truncated by the software.
  • The report must be uploaded in pdf format.

4 Composition

4.1 As is the case with manuscripts submitted for publication in the scientific literature, project reports must be written using good, grammar, composition style, appropriate vocabulary, correct verb tense use, agreement of verbs and their subject nouns in number, and correct punctuation. All contribute to the acceptability of the report. Lack of attention to these writing requirements for project reports may result in the downgrading of the project.

5 Units

5.1 Respectable scientific work for international consumption is recorded using Système international (SI) units, which will be used throughout. Correct abbreviations for units will be used.

6 Measurements and Uncertainty

6.1 Most physical measurements have uncertainty. Students will be aware of the concepts of accuracy, precision and uncertainty in measurements, and the methods scientists use to represent them. Data will have the correct number of significant figures, and graphs will have appropriate error bars.

7 Graphs, Charts and Maps

7.1 Captions, labels on axes, and legends are accurate and legible.

8 Resource Material

The National Judging Committee shall maintain a web site containing educational resources to elucidate the concepts outlined in this policy.

We strongly encourage all Finalists to be fully informed about Academic Integrity