Conflict of Interest for Judges

Category: 
3. Programs
Policy Number: 
3.1.4.3
Policy Section: 
CWSF Judging
Approved by: 
Executive Director
Date Approved: 
Tue, Feb 26, 2013
Date Effective: 
02/27/2013
Date Last Amended: 
Mon, Jul 6, 2015
Date of Next Review: 
Wed, Aug 1, 2018
Contact: 
National Judge-in-Chief, Executive Director
Contact Email: 

1. Principles

1.1 The judging process at the Canada Wide Science Fair (CWSF) must adhere to the highest standards of integrity, so that it is seen to be fair and without bias.

2. National Judging Committee (NJC)

2.1 No person with a child, grandchild, or other youth living in his/her household registered as a current CWSF finalist shall be a member of the National Judging Committee. The member shall either recuse him/herself from the NJC until after the CWSF, or resign from the NJC.

3. CWSF Chief Judge Recruitment

3.1 The CWSF Chief Judge Recruitment shall not judge at his/her CWSF.

3.2 The CWSF Chief Judge Recruitment shall not be involved in the processing of any judging or award results at his/her CWSF.

4. Judges at the CWSF

4.1 A CWSF judge shall immediately identify any potential conflict of interest to the CWSF Chief Judge Recruitment. This may include, but shall not be limited to, having a child, grandchild, or other youth living in his/her household registered as a current CWSF finalist.

4.2 Parents and other individuals with a potential conflict of interest with a current CWSF finalist shall not judge at the CWSF.

4.3 A CWSF judge shall not judge a project with which he/she has had significant prior interaction - for example, as a mentor or a judge at a school or regional science fair. The CWSF Chief Judge Recruitment shall make decisions regarding this type of conflict. Where the situation is unclear, the CWSF National Judge in Chief, CWSF Deputy National Judge in Chief and/or the Chief Judge Operations may be consulted. A record of the decision made shall be maintained until seven (7) days after the final day of the CWSF.